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Three Upgrades Your Small Business Needs — And Fast

Feb 6, 2013 ,

three small business upgradesBoxes.

They stack neatly. If you’re lucky, they have lids. If you’re super organized (groan), they have labels.

But regardless of what condition a box is in, it’s great at doing one thing: making you lazy.

We throw stuff in boxes all of the time to get stuff we don’t want to deal with out of sight. The problem is, we’re not dealing with the mess we created in the first place. Personally, I’m a fan of drawers. Holy hell, don’t open my desk drawers (I recently found a missing pair of black tights and $50 gift card in an unopened envelope). Whatever your container of choice, there’s a hard truth many small business owners have to face:

You’re treating your business like a box. It looks great on the outside, but if you crack that sucker open, it’s a bit (a lot) of a mess. We heave stuff into boxes and drawers and onto shelves, both physical and mental. Before long, we have boxes filled with shit we didn’t want to deal with stacked up everywhere. So let me ask you this:

Would you rather your business look like a storage unit or an Apple store?

Today, we’re going to look at three upgrades you can make to get all of that business shit out of those boxes and back where it belongs — organized in crisp, clean, Apple store fashion. The hard truth is that you’ll never get from where you are to F&*K YEAH if you’re shaping things up to be a storage unit.

Let’s upgrade.

Your Inbox

Your inbox is not a storage unit — it’s a shipping dock. It’s where things land before they’re sent to where they need to go. Get it cleaned up using these tactics:

It’s time to get over the CFS (Can’t Find Shit) filing system where the search box in your mail program is your best friend.

Your Finances

Without fail, the number one question I’m asked from emerging (and often seasoned) small business owners is, “How can I improve my cash flow?” No lie — it’s a key goal for my business in 2013 as well. Improving cash flow comes down to two things: organization and accountability. If you don’t treat yourself like a client, you’ll never get your cash flow reined-in. Here are some upgrades your business needs:

Your Attitude

You have to treat your small business like a business. It’s not a piggy bank. It’s a tool that allows you to live the life you’ve always imagined. It also requires that you admit one important thing: you cannot do everything yourself. Every successful business you see of any size taps into the power of other people.

Changing your life and business requires an attitude change.

You run a business, not a free clinic.

You don’t want to be a whiny little freelancer.

There will always be something you wish you had known when you started your business.

You are a small business owner. You are smart and understand that people and the relationships you have with them are the only reason anything gets done. So why not start with changing the relationship you have with your business by changing your attitude?

Get organized. Rein-in that inbox. And while you’re at it, set some work hours and be sure to make time to LIVE.

Get your financial shit together. I got tired about bitching about money so now, I never have reason to bitch about it again.

But you’re the only one who can make these changes. YOU are the only reason your business is going to stop looking like a neatly (or not so) arranged pile of boxes you never want to open out of fear of finding what’s inside…

Or the Apple store-style brilliance of knowing exactly where everything is at every moment. And you can skip the quips about Apple’s stock price fluctuations. I’d rather own that stock than a pile of boxes filled with shit any day.

Now, I ask you: do you have hacks you want to share with your fellow readers? Leave them in the comments and we’ll all be smarter for it.

 

 

31 comments
delaCav
delaCav

First. love you. your work. your words. your bitch slaps. and that you're a cussing redhead from Texas for God's sake! And Second. does anyone have any recommendations for reliable, trustworthy virtual assistance? I've been saying I need help with my damn inbox for 6 months! And accounting. And accountability. And time management. And insomnia. Thanks Erika for all your sound advice and kicks in the ass!

Brian Cobb
Brian Cobb

this was posted on my birthday, so I figured there HAD to be something good in it for me! Im seeking a career change, but deep down my goal is to establish a business of my own and I have learned FAR more from Erika than from any of my employers or instructors!

sparksbrosmedia
sparksbrosmedia

Great post Erika! Thanks for these great tips! Just want I needed!

ecoofficegals
ecoofficegals

Great advice! I need to apply many of them myself. I'd love to share this - why no sharing buttons?? (I'll still cut and paste but clicking is so much easier for the lazy in us) Thanks!

sethlilly
sethlilly

Spot on, Erika. Great comparison to the Apple Store. And thanks for reminding me to set boundaries in my business.

schmittastic
schmittastic

I heart you for this article. Specifically the accounting side of my business is all over. I keep trying new things but they never cover everything I need. Can't wait to try PaySimple. Also, I feel fancy commenting on your new design. 

3HatsComm
3HatsComm

Ah the Apple Store, would that my office were so neat. Despite my attempts at going paperless, all electronic and green, those boxes do fill up. Biggest thing here for any business owner/manager - the business won't run itself. It's why you hire consultants, virtual assistants, tax pros and the like - so they can do what they do best, freeing you to do the same.. and hell, maybe even have a life while you're at it.

One organizational change I'm making this year: better time management. Keeping closer eye on clock, being smarter about my multitasking, setting limits; new Friday hours are 9-1pm.. so hopefully no more weekend creep. All about running the biz, not letting it run you. FWIW.

John Suder
John Suder

Great advice, especially when it comes to finances. 

Creative people (myself especially) tend to cringe when it comes to managing their money. In the end, playing loose ends up costing you in time, money and anxiety. 

Get your financial house in order, you'll be happier all around.

johnheaney
johnheaney

Erika, 

First, congrats on the new look and launch. Love the fresh design.

As always, terrific advice, though I'd extend it with: outsource the drudgery. Most aggressive and successful entrepreneurs I know are best when they're creating and building, not when they're filling out forms or tracking down an insurance dispute. Hire people who can do the little tasks well and remove them entirely from your plate. It's less expensive than you think - you don't have to hire them full-time - and removes stress letting you focus on the things that matter most to you and your clients. 

Latest blog post: CRC Draw

Erika Napoletano
Erika Napoletano moderator

@3HatsComm Amen on running your business -- it should never run YOU! (and nice to see you -- it's been awhile!)

Erika Napoletano
Erika Napoletano moderator

@John Suder I do cringe when it comes to money. The best gift I've given myself is what I'm able to accomplish now that I don't have to worry about it anymore!

Erika Napoletano
Erika Napoletano moderator

@johnheaney Thanks for the kind word, John! And yes -- hire people who love doing the things you don't. It's way more costly when you think you can do it all yourself, emotionally and financially.

delaCav
delaCav

@RedheadWriting @delaCav Thank you so much! And I do have a particular Tedx video in my pocket! Also just blasted it all over Kingdom Come!  Rock on!

mmangen
mmangen

@RedheadWriting @delaCav Hey ladies! Erika, thanks for the recommendation. Dela, I'm at full capacity myself however I know a lot of great virtual assistants - based on your *damn* inbox, accounting you may need two different ones but if you want to zip me a note through my website contact form I can get a good idea of what you need to see who I'd recommend. 

ecoofficegals
ecoofficegals

@RedheadWriting @ecoofficegals not sure is it a java based plugin? I heard mac has disable java due to security threats maybe that's it? I use jetpack and the social sharing on there, it's nice, clean and light.

ecoofficegals
ecoofficegals

@RedheadWriting ha! Now it doesn't look so squished but I can't see linked in like I can on Chrome, very strange. I'm sure you're going bat $hit crazy :) All this said the re-design otherwise is very nice. Very clean, love it.

ecoofficegals
ecoofficegals

Just took a peak in Chrome and it looks much better there, more spaced out, still a lot of height but much better, so it's got to be an issue with Firefox

ecoofficegals
ecoofficegals

@RedheadWriting @ecoofficegals Ah I used to DiggDigg but started having conflicts, it never didn't show up on the front that I remember. It would break the pop out menus on the dashboard if I remember correctly. I started to use Social Discussions and started having a few issues there as well, so now I'm switching everyone to jetpak. Just checked Chrome, it's good there, just a no-show in FIrefox, which I think I specifically disabled Java on Firefox after the security warning so that could be it.

Erika Napoletano
Erika Napoletano moderator

@ecoofficegals It's a plugin called DiggDigg and I've used it on all my blogs. I also use a Mac and can see it just fine. Peculiar.

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  1. [...] Does your business look more like a storage unit or an Apple store? Three upgrades you can make to your small business TODAY.  [...]

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